Hello All,
I am currently working on setting up a Meetup/Fleetup in Bay City, Michigan near the end of August.
Here are my current thoughts for the event, any and all input would be appreciated:
When: August 29th, 2025 from 6PM to 9PM EDT (1800 to 2100 EDT)
Where: Crazy Quarters Arcade
304 Center Ave, Downtown, Bay City, MI 48708
Cost: Mostly Free EVE-nt. I will have an Eventbrite posted at some point. There will be free passes listed there. There will also be VIP passes and extra raffle ticket offerings (yes I am planning to do a raffle)
Raffle: I am planning to maybe get some posters or some other cool EVE related things to raffle off, everyone gets 1 ticket, VIPs get 5 tickets and you can buy additional raffle tickets for .50 cents a piece
VIP: Mostly a way to help cover some costs, you get additional raffle tickets and I am planning to make personalized lanyards or something similar for everyone who buys a ticket, plus if you’re bringing a friend they are “buy 2 for the price of 1”
Other costs: The venue charges a quarter (.25) per play on a good number of their arcade machines, and food/drinks are up to the attendee, This will be similar to like EVE North/Toronto’s monthly meetups/fleetups if anyone is familiar
Here is a survey so I can gauge interest before I pursue this further: Survey
After doing additional research, Due to regulations in Michigan I can’t charge for a raffle, but that means everyone in attendance has an equal shot at any of the prizes that I am able to get, I have heard suggestions like Artwork, Plex, Skins, Posters etc. Some stuff will definitely be freebees to all attendees and some stuff will be for the VIPs, but I am sure I can find some things to give away uniquely to everyone in attendance
